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Operations Coordinator

Company: Confidential
Location: Hialeah
Posted on: March 26, 2020

Job Description:

Operations Coordinator We are currently seeking an Operations Coordinator to join our team of professionals in Coral Gables, FL.-- About the role: To track the movement of containers from origin to our customers located primarily in USA, Europe and Asia. To manage perishable inventory and act as a liaison between the inventory system and sales representatives. Receive purchase orders, invoice orders, input credits when granted, and work with vendors.-- --What you'll do:-- Receive farm's packing list; enter into inventory monitoring system.-- Coordinate container movement in transit from farm to port, warehouse or customer. Reconcile packing list vs actual received; resolve any discrepancies, and enter adjustment into inventory system.-- Coordinate with customs brokers regarding the release of any holds, and if complications arise from the inspection process, assist to ensure the best decision possible is taken considering the quality of product and cost. In event of actionable insects or seeds, communicate information to responsible party.-- Ensure all scheduled orders are shipped to each location; ensure all scheduled orders are shipped out to ensure highest service standards are achieved.-- Audit, approve and submit to finance invoice from customs brokers, sales brokers, warehouses, and transportation companies to minimize business risks and invoicing errors.-- Customers: Receive warehouse confirmation and ship confirmation (passing) for all orders in the order entry system; Ensure confirmations of delivery are sent promptly by delivering party and invoice all orders upon confirmation of delivery. Once customer has been invoiced, submit invoice to all responsible parties and archive.-- Collect problem forms, liaise with quality control and sales team, process credit issuance and update database.-- Manage relationship with main vendors which include, but aren't limited to warehouses, trucking companies and customs brokers. These relationships are critical to ensure our customers receive product.-- Our ideal candidate:-- Bachelor's degree in logistics, business, finance or related field is highly desirable-- 1 - 5 years of experience in a relevant role is desired; and entry level grads will also be considered-- Demonstrated proficiency with MS Office (Word, Excel and PowerPoint)-- Knowledge of SAP or similar ERP desirable-- General office skills-- Strong communication, planning, analytical, and organizational skills-- Fluency in English and Spanish-- What we offer: -- Salary: $33,000 - $36,000-- Benefits package available

Keywords: Confidential, Hialeah , Operations Coordinator, Other , Hialeah, Florida

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