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General Administrative Assistant - Hialeah Campus

Company: Florida National University
Location: Hialeah
Posted on: September 15, 2022

Job Description:

*Monday to Friday Schedule: *Monday and Tuesday: 8:00am to 5:00pmWednesday and Thursday: 12:00pm to 9:00pmFriday: alternates* _OR_*Monday to Friday Schedule: *Monday and Tuesday: 12:00pm to 9:00pmWednesday and Thursday: 8:00am to 5:00pmFriday: alternates*Major Responsibilities *Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines._*Schedule*_: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays.*Specific Duties and Responsibilities** Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process* Responds to communications (email/voicemail) on a daily basis* Answer phones and transfer to the appropriate staff member* Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.* Greet public and clients and direct them to the correct staff member* Receive, sort and distribute incoming mail* Coordinate the coverage of the reception area to ensure proper handling at all times* Faxing, scanning and copying of documents* Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed* Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds* Assist with the billing, receivables, and cashier functions of the campus* Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education* Assist with completing students' registration process* Ensure office equipment is properly maintained and serviced* Perform work related errands as requested such as going to the post office and bank* Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation* Distributes, collects and files Final Grades Roster from faculty and ensures that students' records are kept according to FNU policy* Support and participate in University Commencement Ceremonies* Performs other duties as assigned*Must pass background test and per-employment drug screening. **Education and Experience** Associates Degree* English language fluency REQUIRED* Spanish language working proficiency* Working knowledge of Excel* 1-2 years of related experience* Competent computer skills including MS Office or equivalent*Monday to Friday Schedule: *Monday and Tuesday: 8:00am to 5:00pmWednesday and Thursday: 12:00pm to 9:00pmFriday: alternates* _OR_*Monday to Friday Schedule: *Monday and Tuesday: 12:00pm to 9:00pmWednesday and Thursday: 8:00am to 5:00pmFriday: alternatesJob Type: Full-timePay: From $17.00 per hourBenefits:* 401(k)* 401(k) matching* Dental insurance* Health insurance* Life insurance* Paid time off* Professional development assistance* Retirement plan* Tuition reimbursement* Vision insuranceSchedule:* 8 hour shift* Day shift* Monday to Friday* Night shiftWork Location: One location

Keywords: Florida National University, Hialeah , General Administrative Assistant - Hialeah Campus, Administration, Clerical , Hialeah, Florida

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