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Office Administrator

Company: Premiere Lighting & Traffic, Inc.
Location: Hialeah
Posted on: January 16, 2022

Job Description:

The time is right to join Premiere Lighting & Traffic, Inc (PL&T). We are looking for an Office Administrator in our Doral Office. We are a growing certified small business (DBE/SBE/MBE) that specializes in all aspects of electrical design for public and private sector clients such as the Florida Department of Transportation (FDOT), Miami-Dade Expressway Authority (MDX), Central Florida Expressway Authority (CFX), Municipalities, and Miami-Dade County (MDC). We have contracted on work for this year and next (2021-2022) with Clients throughout the State and look forward to the opportunity to help grow your career and work on some of the best, high profile, and challenging projects in the infrastructure industry.--
Job Description and Duties:

  • Technical Responsibilities:
  • Work independently with minimal to no supervision on all assigned job duties.
  • Prepare monthly invoices and progress reports. Coordination with Company President on Invoice Amount and progress report content.
  • Process and keep track of all Company renewals on behalf of Company President:
  • Insurance certificates, renewal dates, coordination with prime consultants and insurance agents to ensure Clients receive the updated certificates in timely fashion (PLI, CGL, WC, Vehicle, Cybersecurity).
  • Bentley (Microstation/OpenRoads Designer software) renewals and receipts/invoices.
  • Bluebeam renewals and receipts/invoices.
  • Business Taxes (Local and City).
  • Employee Professional Licenses (renewals). Florida, Georgia.
  • Certificate of Use (Local if applicable).
  • FEIN
  • Fire Inspection.
  • Utility payments: FPL, Comcast
  • Business Rent.
  • Professional Memberships.
  • Labor and COVID protocols and posters.
  • Help manage employee timesheets, perform labor corrections at management request.
  • Support Company yearly audit procedure (FDOT):
  • Collect and organize receipts.
  • Respond to accountant inquiries.
  • Organize, track, and process yearly company renewals:
  • Technical certifications: FDOT, Miami-Dade County (prequalification, vendor, DBE, SBE), MBE. (Disadvantaged Business Enterprise, Small Business Enterprise)
  • MDC EDP (Equitable Distribution Program).
  • Manage and process expense reports.
  • Renew company business cards.
  • Answer telephone, meeting notes, and meeting agendas.
  • Manage and order supplies as needed:
  • Computers, monitors, calculators, pens, print cartridges, garbage bags, cleaning supplies, coffee, coffeemaker, coffee filters, other.
  • Support Pursuits of FDOT and other public sector (City or County) Clients:
  • Gather and keep track of all employee resumes. Create and manage database by Client, project nature and type (continuing services, design services, discipline specific, etc.)
  • Gather information and putting together of audit packages and required forms.
  • Review and prepare the sub-agreement template for our office.
  • Review sub-agreement forms from prime consultants for consistency with other sub-agreements, our template, and ensure sub-agreement is beneficial and/or fair with the Company processes and procedures.
  • Gather payroll registers and paystubs for the audit package.
  • Coordinate with Company accountant to provide individual pay stubs to each employee on each pay day.
  • Perform Quality Assurance (QA) or serve as QA manager on Projects to ensure the QA procedure on all projects is followed and completed.
  • Manage Employee Files and records.
    Benefits:
    • Paid Vacation: One week part-time pay, the last week of December where PL&T will close in observance of the Christmas Holiday.
    • Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Day After, Christmas Day.
    • 3 Sick Days--Exclusive Incentives with this Position:
      • Straight-time overtime. Approval for overtime is on a case-by-case basis. Incentive is to work as efficiently as possible with the understanding that during multiple simultaneous deadlines and workload spikes that extra hours may be required to complete work.
      • Year-End Bonus based on measured performance to be delivered after one year of service.

Keywords: Premiere Lighting & Traffic, Inc., Hialeah , Office Administrator, Administration, Clerical , Hialeah, Florida

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